Grade V Human Resources - South

Regional HR South - Waterford   Permanent
Closing Date: 15/02/2018 12:00   Administrative and Clerical
Salary:  See Description for Details


Job Description

The Child and Family Agency was established on 1st January 2014 and is responsible for improving wellbeing and outcomes for children. It represents the most comprehensive reform of services for the development, welfare and protection of children and the support of families ever undertaken in Ireland. It is an ambitious move which brings together some 4,000 staff who were previously employed within Children and Family Services of the Health Service Executive, the National Educational Welfare Board and the Family Support Agency.

The Child and Family Agency has responsibility for the following range of services:
• Child Welfare and Protection Services, including family support services
• Family Resource Centres and associated national programmes
• Early years (pre-school) Inspection Services
• Educational Welfare responsibilities including School completion programmes and Home School Liaison
• Domestic, sexual and gender based violence services
• Services related to the psychological welfare of children

Further information is available on www.tusla.ie

Purpose of Role:
To carry out the functions of Grade V Officer within Regional HR environment

Job Objectives

Human Resources
• Provides the relevant HR information necessary for HR management, thus assisting Area managers in their capacity to plan and organise services.
• Ensure that effective HR systems and processes are in place in the administration of employees terms & conditions of employment, and Personnel records by close liaison with NPR Shared Services
• Supervise and motivate staff as appropriate.
• Facilitate the giving and receiving of feedback.
• Quality assurance of the workload of the department/section.
• Identify training needs.
• Encourage and support staff to seek opportunities for their own development.
• Facilitate Staff Induction.
• Provide support to Regional HR Manager
• Maintain own knowledge of relevant HR procedures, practices and employment legislation to perform the role effectively and to ensure current work standards are met by own team

• Monitor and control the use of resources, including wte ceilings.
• Raise and follow up staff queries with Payroll
• Preparation of estimates and returns re staffing, costs.
• Implementation of financial procedures and regulations.
• Evaluate and make recommendations on proposals, which have funding implications.

• Manage the implementation of change.
• Improve and develop internal and external service delivery by good communications
• Respond to email and telephone queries in a timely manner and provide expert advice on HR matters
• Liaise regularly with HR in National Office,
• Ensure HR Dept has access to up to date and relevant HR Circulars, Policies & Procedures and circulate same to Area Managers etc, as appropriate

• Manage day to day HR business, including responding to queries, processing and onward transmission of forms to NPR, collation of applications for Control Group
• Prepare and distribute Temporary & Specified Purpose contracts as per approved guidelines
• Liaise with NRS re status of vacancies and posts being recruited
• Have responsibility for co-ordinating Garda Vetting for existing staff, as appropriate
• Undertake SAP HR analysis and reporting, in conjunction with National Office
• Manage, collate and assist with responding to IR queries from staff representative organisations
• Ensure that archives and records are accurate, maintained confidentially and readily available to the appropriate authority
• Research, collect and collate data in preparing reports and submissions.
• Knowledge of relevant legislation, regulations, precedents etc.
• Organise and manage meetings.
• Co-operate with developments and use of information technology.

Problem Solving/Decision Making
• Evaluate and make decisions.
• Demonstrate initiative in the resolution of complex issues.

Please refer to the Candidate Information pack attached to this campaign for full and further detail.

Skills Required

Applicants must by the closing date of application have the following:

2 years continuous experience at Clerical Officer, Grade III or above and be in current and direct employment with Tusla – Child and Family Agency, the HSE or within other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38/39 of the Health Act 2004 or within a body that provides services on behalf of Tusla under Section 56 or Section 59 of the Child and Family Act 2013.
Have experience working in a HR environment delivering a high volume efficient HR service
Experience of working collaboratively with multiple internal and external stakeholders, as relevant to this role
Experience of managing and delivering multiple concurrent pieces of work
Possess sufficient administrative capacity to discharge the functions of the Grade.

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Each candidate for and any person holding the office must be of good

Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant within the meaning of the Public Services Superannuation Act, 2004). A candidate who is not classified as a new entrant must be under 65 years of age.

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