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Grade V – Procurement Support Function

Brunel Building, Corporate Office, Tusla Child & Family Agency, Heuston South Quarter, Dublin 8  Salary:  See Description for Details
Other   Permanent
Closing Date: 07/10/2019 Recruitment start: 12/09/2019

 

Job Summary

The Child and Family Agency was established on 1st January 2014 and is responsible for improving wellbeing and outcomes for children. It represents the most comprehensive reform of services for the development, welfare and protection of children and the support of families ever undertaken in Ireland. It is an ambitious move which brings together some 4,000 staff who were previously employed within Children and Family Services of the Health Service Executive, the National Educational Welfare Board and the Family Support Agency.

The Child and Family Agency has responsibility for the following range of services:

  • Child Welfare and Protection Services, including family support services
  • Family Resource Centres and associated national programmes
  • Early years (pre-school) Inspection Services
  • Educational Welfare responsibilities including School completion programmes and Home School Liaison
  • Domestic, sexual and gender based violence services
  • Services related to the psychological welfare of children
  • Alternative Care and Adoption

Further information is available on www.tusla.ie

Scope and Purpose of the Post:

To carry out the functions of a Grade V Officer within the National Procurement and Finance environment of the Agency.

Job Objectives

The post holder will be responsible for the following:

  • Provide support with all aspects of the Procurement administration function in the delivery of the Agency’s overall Procurement process and it’s standardisation
  • Assist in ensuring that all projects are being delivered on a timely basis, achieving demonstrable value and sustainable savings in improving efficiency in the procurement function
  • Deliver timely information and data integrity to budget area representatives on related procurement performances, vendor data analysis, cost categories and Procurement Contracts Activity Portfolio ie:  register of contracts and eContracts
  • Assist with the implementation of financial policies, procedures, guidelines and safe professional practice whilst adhering to all relevant legislation, regulations and standards
  • Responding to emails and telephone queries in a timely manner and provide advice on procurement matters to areas representatives
  • Ensure that records are accurately maintained and are made readily available to appropriate personnel
  • Report any deficiencies and/or irregularities observed to the Procurement Relationship Manager
  • General administration and communicating with the Procurement Relationship Manager and relevant budget area representatives on project specific requirements
  • Analyse and report on key information
  • Update the Procurement Hub and issue Broadcasts
  • To observe strict rules of confidentiality on any information gained as part of a tender process and / or project.

Customer Service

  • Promote and maintain a customer focused environment including monitoring efficiency of services
  • Ensure that all stakeholders are treated with dignity and respect
  • Act on feedback from stakeholders/suppliers and report same to line manager

 

Health & Safety 

  • Comply with and contribute to the development of policies, procedures, guidelines and safe professional practice and adhere to relevant legislation, regulations and standards.
  • Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the service for example National Standards for Child Protection and Care and comply with associated Tusla – Child and Family Agency protocols for implementing and maintaining these standards as appropriate to the role.
  • To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. 

Please refer to the Candidate Information pack attached to this campaign for full and further detail.

Skills Required

Applicants must by the closing date of application have the following:

 

  • Be currently in employment with Tusla – Child and Family Agency.

OR

  • Be currently in direct employment with the HSE or within other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38/39 of the Health Act 2004 or within a body that provides services on behalf of Tusla under Section 56 or Section 59 of the Child and Family Act 2013.

and

  • Have at least two years administrative experience in a designated office within the services as described above.

and

  • Have experience of working within a Procurement, Commissioning or Finance environment, to include SAP Finance or a similar financial processing system

and

  • Have Knowledge or experience of the EU Procurement Directives and Public Service Procurement environment

and

  • Possess sufficient administrative capacity to discharge the functions of the grade/post, including excellent MS Office skills to include Excel, Word, PowerPoint and Outlook

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 

Character

Each candidate for and any person holding the office must be of good character

Age

Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant within the meaning of the Public Services Superannuation Act, 2004). A candidate who is not classified as a new entrant must be under 65 years of age.

 



 
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