The Child and Family Agency was established on 1st January 2014 and is responsible for a range of statutory functions including provision of child protection, alternative care, specified regulatory services and a range of family support services. The Agency has commenced a major improvement programme with significant focus on Practice, Culture and Structure.
The Agency currently has responsibility for a budget of circa €1.2billion and delivers its services through over 5,500 people in 259 locations across the Country.
The Child and Family Agency has responsibility for the following range of services:
• Child Protection and Welfare
• Parenting, Family Support and Early Help Services
• Alternative Care
• Birth Information & Tracing and Adoption
• Tusla Education Support Services (TESS)
• Children’s Service Regulation
• Counselling and Therapeutic Supports

Further information is available on www.tusla.ie

Children and Young People’s Services Committees (CYPSC) are the key structure identified by Government to plan and co-ordinate services for children and young people in every county in Ireland. They provide a forum for joint planning and co-ordination of activity to ensure that children, young people and their families receive improved and accessible services. Their role is to enhance interagency co-operation and to realise the national outcomes set out in Young Ireland: National Policy Framework for Children and Young People 2023 – 2028 (DCEDIY, 2023). The ultimate goal is to improve outcomes for all children and young people in Ireland.

Shared Vision, Next Steps 2019 – 24 (DCYA, 2019) is the Department of Children, Equality, Disability, Integration and Youth’s road map for the further development of the Children and Young People’s Services Committees (CYPSC) initiative.

Further information is available on www.cypsc.ie

Main Duties and Responsibilities
Administration and Project Support
• To deliver project, administrative and clerical functions to support local CYPSC operation and to support delivery of the Children and Young People’s Plan (CYPP).
• Organising meetings including multimedia meetings.
• Resource allocation and co-ordination.
• The efficient day-to-day administration of area of responsibility.
• Collection and processing of required data and metrics.

• Recording of meetings internal and in an interagency context.

• Organising internal and external events, workshops and seminars.
• Drafting of project task plans and follow – up activities.
• Costing of activities to ensure value for money is being achieved.
• Monitoring and administration of project budgets to ensure targets are met.
• Compliance with all necessary internal financial reporting requirements and procurement protocols.
• Management of FOI, complaints and other administrative duties.
• Maintain own knowledge of relevant procedures, practices and legislation to perform the role effectively and to ensure standards are met.
• Use appropriate technology to ensure work completed to a high standard.
• Production of documentation and reports in a timely and accurate manner.
• Ensure that archives and records are accurate and readily available.
• Maintain confidentiality of documentation, records etc.
• Ensure consistent adherence to procedures within area of responsibility.
• Ensure that service-users and partners are treated with dignity and respect.
• Management of Petty Cash and/or procurement card systems, requisitions and invoicing for goods and services.
• Communicating internally and externally in support of CYPSC / CYPP project aims and objectives including representing CYPSC at external for a when required.
• Contributing to meeting the information needs of project teams / relevant personnel.
• Carry out any other tasks as directed by the Line Manager.

Human Resources
• To supervise, allocate and oversee the work of any assigned administrative staff.
• Encourage and support staff through change processes.
• Pay close and accurate detail to own personal work.
• Support the preparation and issuing of office documentation (correspondence, reports etc) to the highest possible standard.
• Co-operate and work in harmony with other teams and disciplines and stakeholders.
• Ensure line management is kept informed of all issues.

Education and Training
• To maintain continuous personal development and participate in team-based development, education, training and learning.
• To complete all mandatory training.
• Where appropriate, arrange for the induction and training for assigned staff, as required to maximise skill resources, (to include workplace experience placements where applicable).
• Where appropriate, provide supervision and assist in the development of knowledge, skills of relevant staff under your supervision.
• To participate in performance evaluation / review, identifying areas for improvement and appropriate plans / measures to achieve them.
• To ensure policies and procedures exist for all areas.

Health & Safety
• Comply with and contribute to the development of policies, procedures, guidelines and safe professional practice and adhere to relevant legislation, regulations and standards.
• Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the service for example National Standards for Child Protection and Care and comply with associated Tusla – Child and Family Agency protocols for implementing and maintaining these standards as appropriate to the role.
• To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Please refer to the Candidate Information pack attached to this campaign for full and further detail.

Applicants must by the closing date of application have the following:
• Have at least 1-year relevant work experience of supporting interagency work, including working collaboratively with multiple external and internal stakeholders, as relevant to this role.
• Have at least 2 years’ administrative experience in an office setting supporting a multidisciplinary team, with at least 1 years’ experience supporting the delivery of human and/or social service programmes and projects in a Community Development setting or setting as relevant to the requirements of this role.
• Have experience of managing and delivering multiple concurrent pieces of work.
• Have experience in data gathering and analysis.
• Possess sufficient administrative capacity to discharge the functions of the grade/post.
Health
A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.
Character
Each candidate for and any person holding the office must be of good character.