The Child and Family Agency was established on 1st January 2014 and is responsible for a range of statutory functions including provision of child protection, alternative care, specified regulatory services and a range of family support services. The Agency has commenced a major improvement programme with significant focus on Practice, Culture and Structure.

The Agency currently has responsibility for a budget of circa €1.2billion and delivers its services through over 5,500 people in 259 locations across the Country.
The Child and Family Agency has responsibility for the following range of services:
•Child Protection and Welfare
•Parenting, Family Support and Early Help Services
•Alternative Care
•Birth Information & Tracing and Adoption
•Tusla Education Support Services (TESS)
•Children’s Service Regulation
•Counselling and Therapeutic Supports

Further information is available on www.tusla.ie

Main Duties and Responsibilities
•Supporting the development of the records management policy and embedding its implementation across all services.
•Assisting with the transfer of records between offsite storage providers.
•Appraising records with a view to making recommendations on preservation and disposal.
•Undertake records surveys and records systems audits across the Agency.
•Identification of material that requires conservation work.
•Arranging, listing, rehousing and labelling of records.
•Work to deadlines and schedules to ensure key milestones are met.
•Catalogue files to a high standard to ensure all descriptive and identifiable information is captured and searchable.
•Contribute to digitisation programmes and the development of digital collections and resources
•Contribute to records management projects as required.
•Provide training and other supports to assist Tusla staff on their records management and archive practices.
•Assist with the management and preservation of digital archives.
•Other archival and records management duties as deemed necessary during the course of employment including but not limited to, inventories and file listings, file management.
•Work and communicate effectively with Tusla colleagues responsible for the records.
•The efficient day-to-day administration of area of responsibility.
•Collection and management of required data and metrics.
•Maintain own knowledge of relevant procedures, practices and legislation to perform the role effectively and to ensure standards are met.
•Use appropriate technology to ensure work is completed to a high standard.
•Ensure that archives and records are accurate and readily available.
•Maintain confidentiality of documentation and information.
•Support the consistent adherence to procedures within area of responsibility.
•Carry out any other tasks as directed by the Line Manager

Human Resources
•To supervise, allocate and oversee the work of assigned administrative staff.
•Encourage and support staff through change processes.
•Pay close and accurate detail to own personal work.
•Support the preparation and issuing of office documentation (correspondence, reports etc) to the highest possible standard.
•Co-operate and work in harmony with other teams and disciplines.
•Ensure line management is kept informed of all issues.

Education and Training
•To maintain continuous personal development and participate in team-based development, education, training and learning.
•To complete all mandatory training.
•Where appropriate, arrange for the induction and training for assigned staff, as required to maximise skill resources, (to include workplace experience placements where applicable).
•Where appropriate, provide supervision and assist in the development of knowledge, skills of relevant staff under your supervision.
•To participate in performance evaluation / review, identifying areas for improvement and appropriate plans / measures to achieve them.
•To ensure policies and procedures exist for all areas.

Health & Safety
•Comply with and contribute to the development of policies, procedures, guidelines and safe professional practice and adhere to relevant legislation, regulations and standards.
•Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the service for example National Standards for Child Protection and Care and comply with associated Tusla – Child and Family Agency protocols for implementing and maintaining these standards as appropriate to the role.
•To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Applicants must by the closing date of application have the following:
•A qualification of at least level 7 on the National Framework of Qualifications in archival studies and/or records and information management from a course accredited by the Archives and Records Association UK and Ireland, or an equivalent professional body.
•Have at least 1year relevant work experience in archive, records management or information manage setting

•Excellent knowledge of records management and archive best practice standards and experience in applying such in practice.
•Possess sufficient administrative capacity to discharge the functions of the grade/post

Health
A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character
Each candidate for and any person holding the office must be of good character.