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Grade VII, Procurement Officer

Grade VII, Procurement Officer   Permanent
Closing Date: 24/05/2018 12:00   Other
Salary:  See Description for Details

 

Job Description

The Child and Family Agency was established on 1st January 2014 and is responsible for improving wellbeing and outcomes for children. It represents the most comprehensive reform of services for the development, welfare and protection of children and the support of families ever undertaken in Ireland. It is an ambitious move which brings together some 4,000 staff who were previously employed within Children and Family Services of the Health Service Executive, the National Educational Welfare Board and the Family Support Agency.

The Child and Family Agency has responsibility for the following range of services:
• Child Welfare and Protection Services, including family support services
• Family Resource Centres and associated national programmes
• Early years (pre-school) Inspection Services
• Educational Welfare responsibilities including School completion programmes and Home School Liaison
• Domestic, sexual and gender based violence services
• Services related to the psychological welfare of children
• Alternative Care and Adoption

Further information is available on www.tusla.ie

To carry out the functions of a Grade VII Officer within the National Procurement and Finance environment of the Agency.

Job Objectives

Main Duties and Responsibilities:

Administration/General
• Provide support with all aspects of the procurement administration function in the delivery of the Agency’s overall procurement process and it’s standardisation
• Contribute in achieving demonstrable value and sustainable savings by improving efficiency in the procurement function
• Work with budget area representatives and provide guidance with the procurement cycle to support procurement applications in advance of tender commencement
• Facilitate and implement frameworks agreements and run mini-competitions by:
- Assisting budget area representatives in the development of specification of tender documents
- Ensure that compliance with EU Regulations is adhered to.
• Deliver timely information and data integrity to budget area representatives on related procurement performances, vendor data analysis and expenditure categories
• Prepare procurement reports for internal and external stakeholders
• Assist with the implementation of financial policies, procedures, guidelines and safe professional practice whilst adhering to all relevant legislation, regulations and standards
• Provide advice on procurement matters to budget areas representatives
• Ensure that procurement records are accurately maintained and are made readily available to appropriate personnel
• Report any deficiencies and/or irregularities observed to the Procurement Relationship Manager
• Continually develop and manage a centralised Vendor contracts database
• Ensure controls around procurement are “fit for purpose” and correspond with due governance and compliance imperatives
• Roll out a programme for staff development, education and awareness of the procurement process
• Liaise with internal and external bodies and organisations, as appropriate, in regard to procurement matters
• General administration and communicating with the Procurement Relationship Manager and relevant budget area representatives on project specific requirements
• To observe strict rules of confidentiality on any information gained as part of a tender process and / or project.

Human Resources:
• Supervise and make provisions for the well-being of staff within your remit.
• Management of HR projects and processes and liaise with HR managers as appropriate.
• Create and maintain a positive working environment among staff members, which contributes to maintaining and enhancing effective working relationships.
• Ensure staffs are aware of their responsibilities in line with the relative policies and procedures developed to support the delivery of an effective service.
• Plan, allocate and evaluate work and performance of teams and individuals.

Please refer to the Candidate Information pack attached to this campaign for full and further detail.

Skills Required

Applicants must by the closing date of application have the following:

• Candidates must be in direct employment with Tusla – Child and Family Agency, the HSE or within other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 or within a body that provides services on behalf of Tusla under Section 56 or Section 59 of the Child and Family Act 2013.

And
• Have at least 3 years experience working within a Procurement environment with knowledge of the EU Procurement Directives and Public Service Procurement environment and experience planning and delivering high value and/or complex procurement projects.

And

• Experience in Financial systems such as SAP Finance or a similar financial processing system.
And
• Experience of liaising with stakeholders to support the development and drafting of tender documentation.
And
• Possess sufficient administrative capacity to discharge the functions of the grade/post.

Health
A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character
Each candidate for and any person holding the office must be of good
character

Age
Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant within the meaning of the Public Services Superannuation Act, 2004). A candidate who is not classified as a new entrant must be under 65 years of age.


 
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